Optima Desktop is bought once, in shillings, for the main computer at each pharmacy site. No monthly fee, no renewal, and no price that changes after the first year. Optima Online is rented by the month and used in your computer's browser; its plans are further down this page. Every figure is here, including the parts most pricing pages leave out.
One pharmacy site, main-computer licence
Once, VAT included. Connected tills at that site use the additional-terminal price below.
Seven days. Every feature. No card required.
A second or third till that connects to your main computer over your own local network is KES 5,000 per additional terminal until 31 December 2027, then KES 10,000, once each. The tills talk to the main computer directly, so daily work needs no internet at all.
1 computer
KES 25,000
The main computer, and the licence everything else connects to.
2 computers
KES 30,000
The main computer plus 1 connected till. Total, once.
3 computers
KES 35,000
The main computer plus 2 connected tills. Total, once.
4 computers
KES 40,000
The main computer plus 3 connected tills. Total, once.
Up to 10 computers are priced in your account. Past that, a conversation is worth more than a form, so talk to us.
The same pharmacy system in your browser. Free for 14 days with no payment; after that you choose a plan and pay with an M-Pesa prompt each month. Nothing is charged automatically, and you can export your data at any time. It needs an internet connection; if yours is unreliable, choose Optima Desktop above.
KES 1,500a month
Everything you need to run the counter, for one pharmacy.
No payment to start. Pick a plan when you are ready.
KES 2,500a month
More browsers, and the reports an owner uses to manage.
No payment to start. Pick a plan when you are ready.
Deciding between the two? See Desktop and Online side by side, with what each costs over time.
Online costs less to start and more over the years; Desktop the other way round. See exactly when each plan passes the Desktop price.
Cost over time
You pay from your Optima account. If a prompt or confirmation is delayed, contact support with the order reference and do not pay twice.
Choose how many computers you need. The price is worked out for you.
Follow the payment options shown on the order page.
After payment is confirmed, approve the pharmacy computer from your account to activate Optima.
A 30-day promise. If Optima does not do what this website says it does, tell us within 30 days of paying and we refund in full, back to the M-Pesa number that paid. The refund policy says exactly when we do and do not, in plain words.
Yes. KES 25,000 is what you pay. There is no figure added at the end, and the price on this page is the price on the invoice.
No. Every update is included for the life of your licence. There is no renewal date and nothing about your copy stops working because time passed.
Extra tills that connect to your main computer over your own local network are KES 5,000 per additional terminal until 31 December 2027, then KES 10,000, once each. A computer that is not connected to the main one is not a till on your network: it is its own KES 25,000 licence.
Each pharmacy site has its own main-computer licence at KES 25,000. Additional tills connected to that site use the current network-terminal price. Branches keep separate databases and do not share reports.
There is nothing to stop paying. You bought it once. If a licence is ever refunded, Optima returns to its unlicensed state and stops taking new sales, and your records stay on your computer and stay readable.
The trial is the whole application with your own stock and your own till, not a demo dataset. A week at your counter tells you more than any pricing page can.
