Same Optima.
Two ways to run it.

Install Optima Desktop on your counter and keep selling with no internet, or open Optima Online in your computer’s browser with nothing to install. The screens are the same; what differs is where it runs and how you pay.

Help me choose See the full comparison

Both are free to try. No card, no payment details.

Pick the one that fits your counter

Both run sales, stock, batches and expiry, purchasing, prescriptions, shifts and reports.

A pharmacy counter with the till, a receipt printer and a barcode scanner

Optima Desktop

Own it. Runs on your counter.

KES 25,000once, VAT included

Keeps selling when the internet is down
Thermal receipt printer and cash drawer
Records stay on your pharmacy computer
Every future update included

Best for: Busy counters, unreliable internet, owners who want to pay once.

Download free trial7 days free, no card

app.optimasystems.co.ke

Optima Online

Rent it. Open it in your browser.

KES 1,500a month, from

Nothing to download or install
Daily off-site backup, done for you
Check in from any computer you approve
Export all your data at any time

Best for: New or small pharmacies, little cash up front, no Windows computer.

Start free trial14 days free, no card

Not sure? Answer three questions.

Tap an answer to each and we will suggest one. The other stays one tap away.

A pharmacist smiling at the Optima till while a customer holds a medicine box

0 of 3 answered

Is the internet at your counter reliable all day?
Do you have, or plan to buy, a Windows computer for the till?
Would you rather pay once, or start small and pay monthly?

Answer the questions and we will suggest one. Both have a free trial.

Side by side

DesktopOnline

Cost

PriceKES 25,000 once for the main computer, VAT includedKES 1,500 a month (Starter) or KES 2,500 (Professional)

Free trial7 days, every feature, no card14 days, no payment details

UpdatesEvery update included for lifeAutomatic, nothing to do

At the counter

Works without internetYes, sales never stopSelling waits for the connection

Thermal printer and cash drawerReceipt printer, cutter and drawerReceipts print through the browser

More than one tillMore computers on your own network: KES 5,000 per additional terminal until 31 December 2027, then KES 10,0002 browsers at a time on Starter, 5 on Professional

What you needA Windows 10 or 11 computerAny computer with a modern browser and internet

Your records

Where they liveOn the computer in your pharmacyOn our server in the United States

BackupsBuilt in; you keep the copies safeDaily off-site backup, done for you

Check in from elsewhereIt runs at the pharmacy onlyFrom any computer you have approved

What each costs over time

Online costs less to start and more over the years. Desktop costs more to start and less over the years.

Starter reaches the Desktop price: Month 17
Professional reaches it: Month 10

Desktop figures are for the main computer; more computers on your network cost extra. A monthly plan also pays for the server, the backups and the updates you would otherwise look after yourself.

Total paid after each period, in KES
After	Desktop	Online Starter	Online Professional
After 6 months	Desktop: KES 25,000	Online Starter: KES 9,000	Online Professional: KES 15,000
After 1 year	Desktop: KES 25,000	Online Starter: KES 18,000	Online Professional: KES 30,000
After 2 years	Desktop: KES 25,000	Online Starter: KES 36,000	Online Professional: KES 60,000
After 3 years	Desktop: KES 25,000	Online Starter: KES 54,000	Online Professional: KES 90,000
After 5 years	Desktop: KES 25,000	Online Starter: KES 90,000	Online Professional: KES 150,000